By Dr. Shenetta Malkia-Sapp, REALTOR®
Renting a home or apartment comes with responsibilities, and one of the most important aspects of leasing is ensuring you get your security deposit back when you move out. Countless tenants lose part—or even all—of their deposit due to simple mistakes. The good news is that with the right approach, you can successfully reclaim 100% of your deposit. Follow these five essential steps to ensure a smooth move-out process and secure your full refund.
Step 1: Review Your Lease Agreement
Before you start packing, take the time to carefully review your lease agreement. Your lease outlines the specific terms and conditions regarding your security deposit, including:
- Required notice period before moving out
- Cleaning and maintenance expectations
- Conditions that could lead to deductions
Understanding these terms ensures you comply with all requirements, avoiding unnecessary penalties. If you have any questions, reach out to your landlord or property manager for clarification.
Step 2: Document the Property’s Condition at Move-In
One of the best ways to protect your security deposit is by documenting the condition of the rental unit when you first move in. If you haven’t done this yet, make sure to do so for future rentals.
- Take clear photos and videos of all rooms, walls, appliances, floors, and fixtures.
- Note any pre-existing damages and report them to your landlord immediately.
- Keep a copy of the move-in inspection checklist for reference.
Having these records can prevent you from being blamed for damages that were already there.
Step 3: Perform a Thorough Cleaning
Cleaning is one of the most common reasons landlords deduct from security deposits. To avoid unnecessary charges:
- Deep clean the entire space, including carpets, walls, windows, and appliances.
- Remove all personal belongings and dispose of trash properly.
- Patch small holes in the walls and touch up paint if necessary (check with your landlord first).
- Don’t forget overlooked areas like inside cabinets, behind appliances, and baseboards.
If possible, hire a professional cleaning service to ensure everything is spotless. Keep a receipt as proof of professional cleaning.
Step 4: Repair Minor Damage
Landlords typically expect normal wear and tear, but damage beyond that may result in deductions. Before moving out, inspect the unit and fix small issues such as:
- Nail holes or scuffs on walls
- Loose doorknobs or cabinet handles
- Broken blinds or light fixtures
If a repair is beyond your ability, consult your landlord and/or hire a professional to fix it before your final walk-through.
Step 5: Schedule a Pre-Move-Out Inspection
Many landlords allow tenants to request a pre-move-out inspection. This gives you a chance to fix any potential issues before the final walkthrough. During this inspection:
- Ask your landlord or property manager to point out any concerns that could lead to deductions.
- Address the issues promptly and provide proof of completed repairs if needed.
- Take your own photos and videos before handing over the keys.
Providing documentation of the unit’s condition upon departure ensures there’s no room for disputes over damage.
Security Deposits in Maryland
Remember that in Maryland:
- It may take up to 45 days from the end of your tenancy before you receive your deposit.
- If any deductions to your security deposit are made, your landlord must provide a written list of damages and the cost to repair them within 45 days.
- Tenants may not be charged more than 1 month’s total rent as their security deposit and pet deposit if applicable (effective October 1, 2024).
- When your deposit is returned to you, you are also entitled to the interest that has accrued.
- View security deposit calculator and more information here.
- You have the right to be present when the landlord inspects your rental unit if you notify the landlord by certified mail at least 15 days prior to moving of your intention to move.
Getting your security deposit back doesn’t have to be stressful. By following these five steps, you can maximize your chances of receiving a full refund.
Happy moving!
Learn More
For more information, visit the Department of Housing and Community Development’s Landlord and Tenants Tips on Avoiding Disputes booklet or check back in Summer 2025 for the Office of Tenant and Landlord Affairs website and resources.
